Adding Webcast Links for Virtual Sessions in CrowdCompass

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To support a virtual event with CrowdCompass, you can add a webcast link to your sessions, allowing attendees to join them from the Online Event Guide or the app with the click of a button. Follow these instructions to learn how. If you're using Cvent Registration, follow these steps instead.
 
NOTE: If you're using YouTube, Vimeo, Wistia, or Facebook, you can embed a live stream or pre-recorded video directly on your session pages instead.

1 Navigate to the Sessions section. After you have logged into the EventCenter, click your event's name. Under Content, click Sessions.
NOTE: Planning on adding lots of webcast links? Consider importing them along with your sessions. If you've already added your sessions, follow these instructions to import session updates instead.

2 Enable webcast for sessions. Locate the session you'd like to add a webcast link to and click the pencil icon to the right of its name.

Check the "Enable webcast link" box. Customize the text of the button that attendees will see on your session's detail page, if desired.

In the URL field, paste a link to the URL for the session's webcast. This link will be from your video conferencing software of choice, such as Zoom, WebEx, or another service.

 
NOTE: Make sure to use the generic meeting link. Personalized meeting links are not supported.

If your webcast will require attendees to enter a password to join, enter this code in the Password field. Not requiring a password? Leave this field blank.
 

Enable Webcast Link

When you're finished, click Update Session. Repeat this step for each session that you want to include a webcast link for.

3 Understand the attendee experience. To get a better feel for the virtual experience, you should know how attendees can access the session's webcast. Test out the navigation in the Online Event Guide and the app to see how it works.

Click the name of your event in the side nav to open the Event Checklist. Then click View Online Event Guide at the top right to be taken to the web-based version of your event. Depending on the security and compliance settings you've chosen for your event, you may be prompted to enter an event password or log in first before you can access it.

 
NOTE: To find the shareable link for the web-based version of your event, click Marketing in the side nav, then Resources. Look for the Event URL.

From the Online Event Guide, click All Sessions in the side nav. Locate your session on the schedule and click its name. Then click the button beneath the session name.
 

GIF of the template being filled out.
 
To test out the app experience, preview your event on your mobile device. Or, if you've already published your event, download the app from the App Store or Google Play and find your event. Depending on the security and compliance settings you've chosen for your event, you may be prompted to enter an event password or log in first before you can access it.

Once you're in, tap the Schedule icon or Schedule tab. Locate the session on the schedule and tap its name. From the detail page, tap the button beneath the session name.

 
Session Webcast Links on iOS
 

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