Prove you can make those meeting dreams a reality by posting rooms on your venue's profile. List dimensions, amenities, images, and the different setups each can accommodate. When you create a proposal, these details pre-populate, saving you from entering the same information over and over.
1 Access your list of meeting rooms. Begin by hovering over the global navigation, then hover over Venue Management and click Venues.
Open a venue profile by clicking its name. Under Section Links on the left, click Meeting Rooms.
2 Add a meeting room. Click Add Meeting Room.
Enter the room's name and total space in the appropriate fields. Consider including the ceiling height, dimensions, and if your listing allows, a description.
To add an image, click Add File, then Choose File. Locate the image on your computer or network, and click Open, then Upload File.
| NOTE: If you are an Event Diagramming user, images added to meeting rooms will also show on your interactive floor plans. |
Don't want to advertise your lobby or foyer as a hot spot for conferences? Check the box beside "Hide this room on the Supplier Network until a proposal is created for this venue," to ensure it won't appear in your profile.
3 Add setup capacities. Under Meeting Room Capacities, enter the maximum number of exhibits and people the room can accommodate with each setup that applies.
4 Add amenities. Scroll down to the Additional Amenities section and check the boxes next to the equipment or features included with this room.
Specify if the room is an outdoor, private, or semi private space and whether it is wheelchair accessible.
5 Change the order your rooms are listed, if necessary. Click Close, then click the Set Order button.
Enter a new number for each room in the Order column. Rooms will be listed in descending order from lowest to highest.
Click Save.
The room names, dimensions, and capacities now appear in the Meeting Space tab on your venue's profile. Click a room name to view its details.
