Before you begin creating your budget, you need to set up the budget labels, savings formulas, categories and subcategories, vendors, taxes, and gratuity.
Defining Your Process
1 Access the Budget Options page. Personalize Cvent by making your cost display labels match your budgeting process. Click the 
icon in the top-right, then select Admin from the dropdown. From the left-hand navigation, click Budget, then Budget Columns.
2 Modify the columns. To deactivate or rename one of the columns, hover over the 
to the right of the column, and click Edit. Customize the name of the column, then determine if the budgeting column will appear in your event and in reporting by establishing if it's Active or not.
If multiple languages are enabled for your account, add any translations you wish to make.
Click Save. Do this for each column you wish to customize.
| NOTE: You cannot deactivate any budget columns that have been used in a previous event. |
Setting Up Formulas
1 Access the Budget Options page. Create up to three formulas to calculate savings, like the difference between what was budgeted and the actual cost. Once set up, use them in your budgets as well as for reporting purposes. Click the icon in the top-right, then select Admin from the dropdown. From the left-hand navigation, click Budget, then Savings Formulas.
2 Create savings formulas. Click Create Formula.
| NOTE: Is the button greyed out? You already have three formulas created. To edit one of your existing formulas, hover over the arrow icon to the right of the formula, and click Edit. Make the necessary changes. |
Give it a name. In the correct section, select the variables for the formula using the dropdowns.
Click Save.
Setting Up Categories and Subcategories
1 Customize the budget categories. In order to budget intelligently, you'll need to track how much you're spending and where. Click the icon in the top-right, then select Admin from the dropdown. From the left-hand navigation, click Budget, then Budget Categories. To modify the 15 predetermined budget categories, hover over the 
to the right of the right of the category, and click Edit. Customize the name and determine if it will be active.
Click Save. Repeat this step for each category you wish to customize.
2 Create subcategories. Get more specific with subcategories. From the left-hand navigation, under Budget, click Budget Subcategories. Click Create Subcategory.
Select which budget category this will fall under and name the subcategory.
Save and repeat as necessary.
Adding Vendors
1 Access the Vendors page. Track how much you're spending on your vendors so the data can be used in future negotiations. Click the icon in the top-right, then select Admin from the dropdown. From the left-hand navigation, click Budget, then Vendors. Click Create Vendor.
2 Enter all relevant information. Name the vendor. Enter the vendor's contact information to save yourself from searching for it in the future.
Click Save and add as necessary.
Setting Up Taxes and Gratuity
1 Access the Tax & Gratuity page. Click the icon in the top-right, then select Admin from the dropdown. From the left-hand navigation, click Budget, then Tax & Gratuity Settings. Click Edit.
3 Set up tax and gratuity. Name your tax. Enter the default value, then choose if it should be determined by amount or percentage using the dropdown. Determine if it will automatically appear in your events.
Create more taxes by clicking Add Tax. Once you're done, click Save.
Determining the Budget Configuration Settings
1 Access the Budget Configuration page. Click the icon in the top-right, then select Admin from the dropdown. From the left-hand navigation, click Budget, then Budget Configuration.
2 Determine your settings. Select your budget configuration, then click Edit. Change the configuration name, if desired.
In the Decimal Settings section, select the number of decimals you'd like to appear when you view and enter budget items.
In the Payment Settings section, determine if you want to reconcile payments automatically or not. If so, select a cost column used to reconcile from the dropdown.
In the Budget Item Allocation section, determine if you want to allocate your item's funding source by Categories or GL Codes.
In the Configure Budget Information section, use the dropdowns to determine the Display and Default values for budget items in your event.
When you're finished, click Save.
