Cancelling an RFP

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You just got word your event needs to happen in a different city, or maybe your budget got slashed, or perhaps you don't need a proposal from that venue with the complimentary in-room massages after all. Whatever your story, there's a bright side: you can cancel your RFPs with just a few clicks, automatically notifying suppliers you won't need their proposals this time.    

Cancelling the RFP for Everyone

Cancel the RFP for every supplier you sent it to, whether they've already bid or haven't gotten around to it yet. Skip to the next section if you just want to retract an RFP for select suppliers.
 
1 Access your RFPs. Begin by clicking Manage RFPs from the blue navigation bar.

Open an RFP by clicking its name.


2 Cancel the RFP. Under Section Links on the left, click RFP Administration. Then, click Cancel RFP.
 
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Select a cancellation reason from the dropdown and click Confirm Cancel RFP. If you chose Other as a reason, you'll need to elaborate using the Additional Comments box before you can continue. Your reason will be included in the email notification that suppliers receive.
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NOTE: Changed your mind and want to retract a cancelled RFP? Take a look at this article instead.
 
Cancelling the RFP for Individual Suppliers

Cancel your RFP for a single supplier, or several, without cancelling it for everyone. 
 
NOTE: This option only appears for proposals in the following statuses: Awaiting Proposal, Forwarded, or Receipt Confirmed.

1 Access your RFPs. Click Manage RFPs in the blue navigation bar.

Open an RFP by clicking its name.


2 Cancel the RFP for a single supplier. Under Section Links on the left, click Suppliers & Responses.

Locate the supplier you no longer need and click the User-added image icon to the right of their name. Select Cancel the RFP Request.
If they've already bid, consider declining their proposal.
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Or cancel it for several. You can also select multiple suppliers by checking the boxes to the left of their names.

Hover over the Actions button at the top and select Cancel Suppliers (Awaiting Proposal, Forwarded, or Receipt Confirmed) from the dropdown.

3 Choose a cancellation reason. Select a cancellation reason from the dropdown, then click Confirm Cancel Request. If you chose Other as a reason, you'll need to elaborate using the Additional Comments box before you can continue. Your reason will be included in the email notification that suppliers receive. 
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NOTE: Oops. You cancelled the RFP for a supplier a little too soon. As long as your RFP is still Active, simply resend it.

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