Marking Participants

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Track attendance for your event or sessions by marking who showed up. You can mark them one at a time, import a list of participants all at once, or use OnArrival to mark participants onsite.
 
NOTE: Attendees must be registered for the event in order to be marked as a participant. You can do this in bulk in Classic events.
 
Marking Participants Individually 
 
1 Access the Participation page. Begin by selecting your event. Hover over Invitee Management and, under Assign, click Participation. 

2 Mark the participants. Note the Participant column. A Yes indicates the registrant showed up. A No means they did not.


Need to narrow the list? Click Participant Search in the upper right, filter by invitee status, participant status, or session, and click Search.
 
User-added image
 
 
To mark individual registrants as participants or no-shows, check the boxes to the left of their names. You can select everyone at once by checking the top box in the checkbox column. 
 
User-added image
 
Click Update Participation. The No will be changed to Yes, and vice versa, for everyone you selected.
 
NOTE: Want to mark all your registrants at once? Click Mark All.

Importing Participants
 
Export a list of registrants, change their participant status in Excel, and import them back in bulk.

1 Access the Participation page. Begin by selecting your event. Hover over Invitee Management and, under Assign, click Participation.


2 Export the list. A list of all your registrants appears. Filter it by invitee status, participant status, or session by clicking Search.

User-added image

Once you've narrowed the list to those you want to mark as participants, click Export Participants and open the file in Excel. 
 
User-added image
 
In the Participant Status column of your spreadsheet, change the first No to Yes. Select the lower corner of the cell and drag it down the column to quickly change every No to Yes.
 
After modifying your data, save the spreadsheet as a text file (.txt) or Excel workbook (.xls or .xlsx).

3 Import the list. Back in Cvent, click the Import Participants button at the top.

Choose where to import these participants (the event, a session, all sessions, or both), and select the appropriate radio button option.

Click 
Browse... to locate the file on your computer or network. Once you're done, click Next.

Map your columns to the Cvent fields using the dropdowns, then click Next.

 
User-added image

The final page of the wizard shows your selections from the prior steps. If you need to make changes, click Previous. Click Finish to import the file.
 

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  • 1
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  • 3
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  • 5
Track attendance for your event or sessions by marking who showed up. You can mark them one at a time, import a list of participants all at once, or use OnArrival to mark participants onsite.
 
NOTE: Attendees must be registered for the event in order to be marked as a participant. You can do this in bulk in Classic events.
 
Marking Participants Individually 
 
1 Access the Participation page. Begin by selecting your event. Hover over Invitee Management and, under Assign, click Participation. 

2 Mark the participants. Note the Participant column. A Yes indicates the registrant showed up. A No means they did not.


Need to narrow the list? Click Participant Search in the upper right, filter by invitee status, participant status, or session, and click Search.
 
User-added image
 
 
To mark individual registrants as participants or no-shows, check the boxes to the left of their names. You can select everyone at once by checking the top box in the checkbox column. 
 
User-added image
 
Click Update Participation. The No will be changed to Yes, and vice versa, for everyone you selected.
 
NOTE: Want to mark all your registrants at once? Click Mark All.

Importing Participants
 
Export a list of registrants, change their participant status in Excel, and import them back in bulk.

1 Access the Participation page. Begin by selecting your event. Hover over Invitee Management and, under Assign, click Participation.


2 Export the list. A list of all your registrants appears. Filter it by invitee status, participant status, or session by clicking Search.

User-added image

Once you've narrowed the list to those you want to mark as participants, click Export Participants and open the file in Excel. 
 
User-added image
 
In the Participant Status column of your spreadsheet, change the first No to Yes. Select the lower corner of the cell and drag it down the column to quickly change every No to Yes.
 
After modifying your data, save the spreadsheet as a text file (.txt) or Excel workbook (.xls or .xlsx).

3 Import the list. Back in Cvent, click the Import Participants button at the top.

Choose where to import these participants (the event, a session, all sessions, or both), and select the appropriate radio button option.

Click 
Browse... to locate the file on your computer or network. Once you're done, click Next.

Map your columns to the Cvent fields using the dropdowns, then click Next.

 
User-added image

The final page of the wizard shows your selections from the prior steps. If you need to make changes, click Previous. Click Finish to import the file.
 

Did this article resolve your issue?

Yes
No

What can we do to make this article better?

What can we do to make this article better?

Did this article resolve your issue?


Excellent! Thank you for your feedback

Did this article resolve your issue?


We are sorry to hear that!  For more assistance, open a case and a Product Consultant will contact you directly.

  • 1
  • 2
  • 3
  • 4
  • 5
Track attendance for your event or sessions by marking who showed up. You can mark them one at a time, import a list of participants all at once, or use OnArrival to mark participants onsite.
 
NOTE: Attendees must be registered for the event in order to be marked as a participant. You can do this in bulk in Classic events.
 
Marking Participants Individually 
 
1 Access the Participation page. Begin by selecting your event. Hover over Invitee Management and, under Assign, click Participation. 

2 Mark the participants. Note the Participant column. A Yes indicates the registrant showed up. A No means they did not.


Need to narrow the list? Click Participant Search in the upper right, filter by invitee status, participant status, or session, and click Search.
 
User-added image
 
 
To mark individual registrants as participants or no-shows, check the boxes to the left of their names. You can select everyone at once by checking the top box in the checkbox column. 
 
User-added image
 
Click Update Participation. The No will be changed to Yes, and vice versa, for everyone you selected.
 
NOTE: Want to mark all your registrants at once? Click Mark All.

Importing Participants
 
Export a list of registrants, change their participant status in Excel, and import them back in bulk.

1 Access the Participation page. Begin by selecting your event. Hover over Invitee Management and, under Assign, click Participation.


2 Export the list. A list of all your registrants appears. Filter it by invitee status, participant status, or session by clicking Search.

User-added image

Once you've narrowed the list to those you want to mark as participants, click Export Participants and open the file in Excel. 
 
User-added image
 
In the Participant Status column of your spreadsheet, change the first No to Yes. Select the lower corner of the cell and drag it down the column to quickly change every No to Yes.
 
After modifying your data, save the spreadsheet as a text file (.txt) or Excel workbook (.xls or .xlsx).

3 Import the list. Back in Cvent, click the Import Participants button at the top.

Choose where to import these participants (the event, a session, all sessions, or both), and select the appropriate radio button option.

Click 
Browse... to locate the file on your computer or network. Once you're done, click Next.

Map your columns to the Cvent fields using the dropdowns, then click Next.

 
User-added image

The final page of the wizard shows your selections from the prior steps. If you need to make changes, click Previous. Click Finish to import the file.
 

Did this article resolve your issue?

Yes
No

Did this article resolve your issue?

What can we do to make this article better?

Did this article resolve your issue?

What can we do to make this article better?

Did this article resolve your issue?


Excellent! Thank you for your feedback

Did this article resolve your issue?


We are sorry to hear that!  For more assistance, open a case and a Product Consultant will contact you directly.

  • 1
  • 2
  • 3
  • 4
  • 5
Track attendance for your event or sessions by marking who showed up. You can mark them one at a time, import a list of participants all at once, or use OnArrival to mark participants onsite.
 
NOTE: Attendees must be registered for the event in order to be marked as a participant. You can do this in bulk in Classic events.
 
Marking Participants Individually 
 
1 Access the Participation page. Begin by selecting your event. Hover over Invitee Management and, under Assign, click Participation. 

2 Mark the participants. Note the Participant column. A Yes indicates the registrant showed up. A No means they did not.


Need to narrow the list? Click Participant Search in the upper right, filter by invitee status, participant status, or session, and click Search.
 
User-added image
 
 
To mark individual registrants as participants or no-shows, check the boxes to the left of their names. You can select everyone at once by checking the top box in the checkbox column. 
 
User-added image
 
Click Update Participation. The No will be changed to Yes, and vice versa, for everyone you selected.
 
NOTE: Want to mark all your registrants at once? Click Mark All.

Importing Participants
 
Export a list of registrants, change their participant status in Excel, and import them back in bulk.

1 Access the Participation page. Begin by selecting your event. Hover over Invitee Management and, under Assign, click Participation.


2 Export the list. A list of all your registrants appears. Filter it by invitee status, participant status, or session by clicking Search.

User-added image

Once you've narrowed the list to those you want to mark as participants, click Export Participants and open the file in Excel. 
 
User-added image
 
In the Participant Status column of your spreadsheet, change the first No to Yes. Select the lower corner of the cell and drag it down the column to quickly change every No to Yes.
 
After modifying your data, save the spreadsheet as a text file (.txt) or Excel workbook (.xls or .xlsx).

3 Import the list. Back in Cvent, click the Import Participants button at the top.

Choose where to import these participants (the event, a session, all sessions, or both), and select the appropriate radio button option.

Click 
Browse... to locate the file on your computer or network. Once you're done, click Next.

Map your columns to the Cvent fields using the dropdowns, then click Next.

 
User-added image

The final page of the wizard shows your selections from the prior steps. If you need to make changes, click Previous. Click Finish to import the file.
 

Did this article resolve your issue?

Yes
No

Did this article resolve your issue?

What can we do to make this article better?

Did this article resolve your issue?

What can we do to make this article better?

Did this article resolve your issue?


Excellent! Thank you for your feedback

Did this article resolve your issue?


We are sorry to hear that!  For more assistance, open a case and a Product Consultant will contact you directly.

  • 1
  • 2
  • 3
  • 4
  • 5
Track attendance for your event or sessions by marking who showed up. You can mark them one at a time, import a list of participants all at once, or use OnArrival to mark participants onsite.
 
NOTE: Attendees must be registered for the event in order to be marked as a participant. You can do this in bulk in Classic events.
 
Marking Participants Individually 
 
1 Access the Participation page. Begin by selecting your event. Hover over Invitee Management and, under Assign, click Participation. 

2 Mark the participants. Note the Participant column. A Yes indicates the registrant showed up. A No means they did not.


Need to narrow the list? Click Participant Search in the upper right, filter by invitee status, participant status, or session, and click Search.
 
User-added image
 
 
To mark individual registrants as participants or no-shows, check the boxes to the left of their names. You can select everyone at once by checking the top box in the checkbox column. 
 
User-added image
 
Click Update Participation. The No will be changed to Yes, and vice versa, for everyone you selected.
 
NOTE: Want to mark all your registrants at once? Click Mark All.

Importing Participants
 
Export a list of registrants, change their participant status in Excel, and import them back in bulk.

1 Access the Participation page. Begin by selecting your event. Hover over Invitee Management and, under Assign, click Participation.


2 Export the list. A list of all your registrants appears. Filter it by invitee status, participant status, or session by clicking Search.

User-added image

Once you've narrowed the list to those you want to mark as participants, click Export Participants and open the file in Excel. 
 
User-added image
 
In the Participant Status column of your spreadsheet, change the first No to Yes. Select the lower corner of the cell and drag it down the column to quickly change every No to Yes.
 
After modifying your data, save the spreadsheet as a text file (.txt) or Excel workbook (.xls or .xlsx).

3 Import the list. Back in Cvent, click the Import Participants button at the top.

Choose where to import these participants (the event, a session, all sessions, or both), and select the appropriate radio button option.

Click 
Browse... to locate the file on your computer or network. Once you're done, click Next.

Map your columns to the Cvent fields using the dropdowns, then click Next.

 
User-added image

The final page of the wizard shows your selections from the prior steps. If you need to make changes, click Previous. Click Finish to import the file.
 

Did this article resolve your issue?

Yes
No

Did this article resolve your issue?

What can we do to make this article better?

Did this article resolve your issue?

What can we do to make this article better?

Did this article resolve your issue?


Excellent! Thank you for your feedback

Did this article resolve your issue?


We are sorry to hear that!  For more assistance, open a case and a Product Consultant will contact you directly.

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Did this article resolve your issue?

Yes
No

Did this article resolve your issue?

What can we do to make this article better?

Did this article resolve your issue?

What can we do to make this article better?

Did this article resolve your issue?


Excellent! Thank you for your feedback

Did this article resolve your issue?


We are sorry to hear that!  For more assistance, open a case and a Product Consultant will contact you directly.

  • 1
  • 2
  • 3
  • 4
  • 5
Track attendance for your event or sessions by marking who showed up. You can mark them one at a time, import a list of participants all at once, or use OnArrival to mark participants onsite.
 
NOTE: Attendees must be registered for the event in order to be marked as a participant. You can do this in bulk in Classic events.
 
Marking Participants Individually 
 
1 Access the Participation page. Begin by selecting your event. Hover over Invitee Management and, under Assign, click Participation. 

2 Mark the participants. Note the Participant column. A Yes indicates the registrant showed up. A No means they did not.


Need to narrow the list? Click Participant Search in the upper right, filter by invitee status, participant status, or session, and click Search.
 
User-added image
 
 
To mark individual registrants as participants or no-shows, check the boxes to the left of their names. You can select everyone at once by checking the top box in the checkbox column. 
 
User-added image
 
Click Update Participation. The No will be changed to Yes, and vice versa, for everyone you selected.
 
NOTE: Want to mark all your registrants at once? Click Mark All.

Importing Participants
 
Export a list of registrants, change their participant status in Excel, and import them back in bulk.

1 Access the Participation page. Begin by selecting your event. Hover over Invitee Management and, under Assign, click Participation.


2 Export the list. A list of all your registrants appears. Filter it by invitee status, participant status, or session by clicking Search.

User-added image

Once you've narrowed the list to those you want to mark as participants, click Export Participants and open the file in Excel. 
 
User-added image
 
In the Participant Status column of your spreadsheet, change the first No to Yes. Select the lower corner of the cell and drag it down the column to quickly change every No to Yes.
 
After modifying your data, save the spreadsheet as a text file (.txt) or Excel workbook (.xls or .xlsx).

3 Import the list. Back in Cvent, click the Import Participants button at the top.

Choose where to import these participants (the event, a session, all sessions, or both), and select the appropriate radio button option.

Click 
Browse... to locate the file on your computer or network. Once you're done, click Next.

Map your columns to the Cvent fields using the dropdowns, then click Next.

 
User-added image

The final page of the wizard shows your selections from the prior steps. If you need to make changes, click Previous. Click Finish to import the file.
 

Did this article resolve your issue?

Yes
No

Did this article resolve your issue?

What can we do to make this article better?

Did this article resolve your issue?

What can we do to make this article better?

Did this article resolve your issue?


Excellent! Thank you for your feedback

Did this article resolve your issue?


We are sorry to hear that!  For more assistance, open a case and a Product Consultant will contact you directly.