Importing Discount Codes

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If your organization offers an abundance of discount codes to their registrants, don't create each one individually. Automate that data entry with Cvent. You can import up to 250 discount codes into your event at once by pulling that information from a spreadsheet you submit. Keep in mind that the discount code itself should be 30 characters or less. You'll finally have time to go on vacation, learn a new language, or start that novel you've always meant to write.

1 Access the Discount Import page. Begin by selecting your event. Hover over Event Details and, under Pricing, click Discounts.

Click Import.

2 Download a sample file. Click Download a file, and save the sample.

 
User-added image
 
Locate it on your computer or network. Then right click, hover over Open with, and select Microsoft Office Excel.

3 Prepare your data. Do not delete or reorder anything in the first row. These are the column headers. All other rows should contain specific values for each column.
 The first row of the file should contain the column names. Each of the other rows should contain values for a specific Discount. 

To associate a discount code to a specific agenda item, enter the agenda item's code in the Admission Items column (leave this field blank if the discount code applies to the registrant's total, regardless of their admission item). If it applies to more than one admission item, separate the admission item codes with a comma but no space, (e.g. ADM1,ADM2,ADM3).


Additional Formatting Requirements:
  • Your file must be a text file (.txt) or an Excel workbook (.xls or .xlsx).
  • Name, Code, and Amount/Percentage are required for every row.
  • Up to 250 discounts can be imported at once.
  • The discount code cannot exceed 30 characters.

After adding your data, save the spreadsheet as a text file (.txt) or Excel workbook (.xls or .xlsx).

4 Import the file. Back in Cvent, click Browse... to locate the file on your computer or network. Once you're done, click Next.

Map your columns to the Cvent fields and click Next again. Review your selections, then click Finish.


 
NOTE: Made a few mistakes? You can re-import to update your new additions in bulk. Just make sure the Discount Codes column stays the same.

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