Creating Group Items

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Group items allow invitees to sign up for activities that involve additional people without affecting your event's capacity. A golf foursome is the most common example. Once an invitee registers for a group item, it can no longer be deleted.
 
NOTE: This feature is only available in Classic events.

1 Access the optional item details page. Begin by selecting your event. Hover over Event Details and, under Agenda Items, click Optional Items.

Click Create Optional Item. Select Group Item, then click Next.


2 Enter the item details. Name the group item. The number of rows determines how many people can be included. Describe the group item in the provided textbox.
 
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In the Group Item Fields section, you designate what information the invitee needs to provide after selecting the group item and clicking Next.

Title each field by filling in the textboxes in the Label column, then use the dropdowns in the Display column to make each visible, hidden, or required. Select a field type. Your options include:
 
  • Single Line Text Box - The invitee enters a response.
  • Number - The invitee must type an integer. Any decimal points or fraction bars will cause an error message.
  • Single Choice List - The invitee chooses a response from a dropdown. Use a comma to separate each choice.
 
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3 Associate registration types, if necessary. Determine which registration types can select what by selecting Yes next to "Limit which registration types can select this item," then check the boxes next to the correct registration types.

4 Set a close date and capacity. Take a look at the Status & Capacity section, and switch "Open for registration" to Yes. Entering a date in the "Automatically closes on" field determines when the item will be removed from registration, preventing anyone from purchasing it. If left blank, the group item will close with the event. Only a limited number of spots available? Don't forget to add a capacity.

Click Finish.

5 Give it a price If this group item is free, congratulations! You're done. If not, you still need to add a fee. This can be done on the Fees page (Event Details > Pricing > Fees) or by clicking the Fees tab in the recently added item.

 
NOTE: Once your group items are set up and you want to view the group item registration details, go to Reporting > Reports (New) > Session and Agenda Item Reports and click Run next to Group Items. Select the group item from the dropdown, then click Run again.

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