Event Glossary (A-M)

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A | C | D | E | F | G | H | I | M | N-Z

A

Account Email Address - Once added in Admin, these are the only email addresses you can select for the Planner's Email or as the From Email Address in your event emails.

Admission Item - The ticket to your event. In order to register, every invitee must select one and only one. Depending on the ticket they choose, you can limit which sessions and optional items people can select. For example, you could create an admission item called "Friday Pass" that only lets people register for the Friday sessions.

Advanced Filters - Used to refine reports, narrow recipients, or limit what someone can do depending on whether specific criterion are met. Only want members receiving a discount? You could add an advanced filter to your discount code that only lets people with the "Member" registration type apply it. Or, if you want to find out how many transactions exceeded $1,000 in October, add an advanced filter to a report

Advanced Rules - Rules you create to limit how many quantity items someone can purchase, specify the minimum or maximum number of sessions they must register for, or require a particular arrival, departure, check-in, or check-out date for their travel arrangements. There is an additional fee for this feature if you don't have an Enterprise license. Also known as registration rules.

Air Actuals
An enterprise feature that adds a form to registration intended to collect information on the flight arrangements your invitees have already made. It can also be used to store confirmed flight details after processing an air request.

Air Request - An enterprise feature that adds a form to registration intended to collect your invitee's flight preferences. Once collected, you are responsible for ensuring the flights are booked for your registrants.

C

Car Requests - An enterprise feature that adds a form to registration intended to collect your invitee's ground transportation preferences, such as buses, cars, or trains. Once collected, you are responsible for ensuring the transportation is booked.

Contact - A record in your Address Book that represents an individual. The data stored within these records includes personal information, group memberships, and various reports to track activity. You can import contacts in bulk, edit, merge, or delete their records, or categorize them in contact groups.

Contact Group - These are categories you create to manage multiple people in your Address Book at the same time.

Contact Snapshot - A feature designed for people planning a wide variety of events where the same contacts might have different contact info depending on which event they attend. Rather than store your contacts in the account-wide Address Book, Contact Snapshot creates a separate list of contacts for each event.    

Contact Types - These categories
allow you to pre-assign registration types from your Address Book. They can apply to multiple events, but a person can only have one contact type. For example, you can create a contact type for VIPs and assign it to the executives in your Address Book, so when you invite them to a gala, they will have special options and prices during registration that others don't.

Credits - Points that people can earn by attending events or sessions as part of a continuing education program. There is an additional fee for this feature if you don't have an enterprise license. Also known as event and session credits. Not to be confused with payment credits.

Custom Fields - Cvent gives you the ability to collect and store a lot of data with hundreds of standard fields, but eventually you may need to collect information that is unique to your organization. Using custom fields, you can add your own text entry boxes, dropdown menus, or radio buttons to contacts, events, and sessions.

Custom URL - Your event's web address might look something like this: www.cvent.com/mcqsf. But you can upgrade to a custom URL and pick any name you want before the ".cvent" so it looks like this: YourWebsite.cvent.com. If you want to remove the ".cvent" entirely, purchase a private domain.


D

Data Tag - Like the mail merge of old, data tags allow you to quickly personalize mass communication. When added in the HTML Editor, they’ll look like letters and symbols in brackets, but, when a contact opens an email or page, the relevant info will pull in from Cvent and the content will dynamically change. For example, “{[C-FIRST NAME]} would become James, Rachel, or Carlos. There are over 400 data tags available in Event Management, and, if none of those apply, you can also create your own.

Discount Code - A combination of letters or numbers that invitees enter for a bargain. You can create these codes individually or import up to 250 at once, and they can be applied after invitees register as well.

Donation Item -
A type of optional item that gives invitees the option to contribute to an association, charity, or cause during registration.

E

Event Calendar - An online calendar used to display upcoming events anywhere you can add HTML. To display the calendar on a website outside of Cvent, use an event calendar widget.

Event Creation Wizard - The one- to three-step process you'll walk through whenever you create an event. Once you complete the wizard, you'll rely on the menu bar to edit the details and flesh out your website and registration.  

Event Status - The stage your event is in that will dictate what actions you can take. For example, when you create your event, it starts in Pending status. No one can register, your website is closed, but you can add, edit, or remove any registration items. When you're ready to test it, you'll change the status to Test Mode to run testing scenarios, then Active status to launch registration.

Express Registration Event - An option in the Event Creation Wizard that lets you create a simple website and one-page registration for events that won't have any fees. If you want to offer tickets, free or paid, but still want to keep things simple, try Express Ticketing. If you want all the features Cvent has to offer, go with the Standard Registration option.

Express Ticketing Event - An option in the Event Creation Wizard that lets you create a simple website and two-page registration with tickets, free or paid. If you don't plan to offer tickets or charge registrants, try Express Registration, and if you want all the features Cvent has to offer, go with the Standard Registration option.


F

From Address - When your email arrives in a recipient's inbox, it will appear to be coming from the email address selected from the From Name dropdown. Don't see the From Email Address you need? Add it in Admin.

From Name - When your email arrives in a recipient's inbox, it will appear to be coming from whoever you added in the From Name field. By default, this field has the {[P-FIRST NAME]} {[P-LAST NAME]} data tags, which pull in the event planner's name from Event Details > General > Event Information.

G

Group Flights - An enterprise feature that allows an airline to hold seats for your invitees. Invitees will then have the option to select one of the already booked flights during registration.

Group Item - A type of optional item that allows invitees to sign up for group activities without affecting your event's capacity. A golf foursome is the most common example. Unlike other optional items, group items are an additional feature.

Group Registration - This feature lets you register more than one person at a time with a single transaction. Each person will be considered their own registrant, meaning they'll receive separate emails, confirmation numbers, and payment records. Not to be confused with guest registration, group registration is also known as company registration.

Guest Registration - This feature lets you record who your invitees are bringing along, usually a spouse or child. Guests can be free or paid for by the individual registering them. They also rely on the registrant to modify their registration and pay any fees. If plans change, they can modify or cancel their guest's registrations themselves. Guest registration should not be confused with group registration.


H

Hotel Request - An enterprise feature that adds a form to registration intended to collect your invitee's hotel preferences. Once collected, you are responsible for ensuring the hotel rooms are booked.

I

Included Session - A presentation, discussion, or activity that is automatically included with every registration. When creating sessions you have the choice of making your session either included or optional.

Invitation Forwarding - When enabled, this feature lets invitees enter the names and email addresses of people they think would be interested in the event. Whoever they add will immediately receive the invitation, growing your contact list and increasing registrations without any effort on your part. You can add the invitation forwarding option to registration, emails, or the regret survey. You can also limit the number of invitations one invitee can send.    

Invitation List - A set of contacts and the emails that will be sent to them before, during, and after an event. Multiple invitation lists let you personalize communication with every segment of your audience, customizing emails relevant to each and scheduling their delivery at the time that makes the most sense. This used to be called a targeted list.

Invitee - Someone who has been added to your event, but hasn't yet registered or declined. There are multiple statuses that help you track where they are in the registration process.


M

Membership Item - Used with the Membership Management feature, membership items determine the renewal length and price of a membership type. For example, people could purchase a lifetime membership item for $500, a 5-year one for $250, or a 1-year for $100.

Membership Type - This is the category of membership you're offering, such as Silver, Gold, or Platinum. When setting up your membership types, you'll also determine whether they'll need to renew after a specified period of time, or on a particular date.

Merchant Account - The account that funnels money from your registrant's bank into yours. If you're collecting online payments, you must have a merchant account connected to the event.  


 

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  • 1
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A | C | D | E | F | G | H | I | M | N-Z

A

Account Email Address - Once added in Admin, these are the only email addresses you can select for the Planner's Email or as the From Email Address in your event emails.

Admission Item - The ticket to your event. In order to register, every invitee must select one and only one. Depending on the ticket they choose, you can limit which sessions and optional items people can select. For example, you could create an admission item called "Friday Pass" that only lets people register for the Friday sessions.

Advanced Filters - Used to refine reports, narrow recipients, or limit what someone can do depending on whether specific criterion are met. Only want members receiving a discount? You could add an advanced filter to your discount code that only lets people with the "Member" registration type apply it. Or, if you want to find out how many transactions exceeded $1,000 in October, add an advanced filter to a report

Advanced Rules - Rules you create to limit how many quantity items someone can purchase, specify the minimum or maximum number of sessions they must register for, or require a particular arrival, departure, check-in, or check-out date for their travel arrangements. There is an additional fee for this feature if you don't have an Enterprise license. Also known as registration rules.

Air Actuals
An enterprise feature that adds a form to registration intended to collect information on the flight arrangements your invitees have already made. It can also be used to store confirmed flight details after processing an air request.

Air Request - An enterprise feature that adds a form to registration intended to collect your invitee's flight preferences. Once collected, you are responsible for ensuring the flights are booked for your registrants.

C

Car Requests - An enterprise feature that adds a form to registration intended to collect your invitee's ground transportation preferences, such as buses, cars, or trains. Once collected, you are responsible for ensuring the transportation is booked.

Contact - A record in your Address Book that represents an individual. The data stored within these records includes personal information, group memberships, and various reports to track activity. You can import contacts in bulk, edit, merge, or delete their records, or categorize them in contact groups.

Contact Group - These are categories you create to manage multiple people in your Address Book at the same time.

Contact Snapshot - A feature designed for people planning a wide variety of events where the same contacts might have different contact info depending on which event they attend. Rather than store your contacts in the account-wide Address Book, Contact Snapshot creates a separate list of contacts for each event.    

Contact Types - These categories
allow you to pre-assign registration types from your Address Book. They can apply to multiple events, but a person can only have one contact type. For example, you can create a contact type for VIPs and assign it to the executives in your Address Book, so when you invite them to a gala, they will have special options and prices during registration that others don't.

Credits - Points that people can earn by attending events or sessions as part of a continuing education program. There is an additional fee for this feature if you don't have an enterprise license. Also known as event and session credits. Not to be confused with payment credits.

Custom Fields - Cvent gives you the ability to collect and store a lot of data with hundreds of standard fields, but eventually you may need to collect information that is unique to your organization. Using custom fields, you can add your own text entry boxes, dropdown menus, or radio buttons to contacts, events, and sessions.

Custom URL - Your event's web address might look something like this: www.cvent.com/mcqsf. But you can upgrade to a custom URL and pick any name you want before the ".cvent" so it looks like this: YourWebsite.cvent.com. If you want to remove the ".cvent" entirely, purchase a private domain.


D

Data Tag - Like the mail merge of old, data tags allow you to quickly personalize mass communication. When added in the HTML Editor, they’ll look like letters and symbols in brackets, but, when a contact opens an email or page, the relevant info will pull in from Cvent and the content will dynamically change. For example, “{[C-FIRST NAME]} would become James, Rachel, or Carlos. There are over 400 data tags available in Event Management, and, if none of those apply, you can also create your own.

Discount Code - A combination of letters or numbers that invitees enter for a bargain. You can create these codes individually or import up to 250 at once, and they can be applied after invitees register as well.

Donation Item -
A type of optional item that gives invitees the option to contribute to an association, charity, or cause during registration.

E

Event Calendar - An online calendar used to display upcoming events anywhere you can add HTML. To display the calendar on a website outside of Cvent, use an event calendar widget.

Event Creation Wizard - The one- to three-step process you'll walk through whenever you create an event. Once you complete the wizard, you'll rely on the menu bar to edit the details and flesh out your website and registration.  

Event Status - The stage your event is in that will dictate what actions you can take. For example, when you create your event, it starts in Pending status. No one can register, your website is closed, but you can add, edit, or remove any registration items. When you're ready to test it, you'll change the status to Test Mode to run testing scenarios, then Active status to launch registration.

Express Registration Event - An option in the Event Creation Wizard that lets you create a simple website and one-page registration for events that won't have any fees. If you want to offer tickets, free or paid, but still want to keep things simple, try Express Ticketing. If you want all the features Cvent has to offer, go with the Standard Registration option.

Express Ticketing Event - An option in the Event Creation Wizard that lets you create a simple website and two-page registration with tickets, free or paid. If you don't plan to offer tickets or charge registrants, try Express Registration, and if you want all the features Cvent has to offer, go with the Standard Registration option.


F

From Address - When your email arrives in a recipient's inbox, it will appear to be coming from the email address selected from the From Name dropdown. Don't see the From Email Address you need? Add it in Admin.

From Name - When your email arrives in a recipient's inbox, it will appear to be coming from whoever you added in the From Name field. By default, this field has the {[P-FIRST NAME]} {[P-LAST NAME]} data tags, which pull in the event planner's name from Event Details > General > Event Information.

G

Group Flights - An enterprise feature that allows an airline to hold seats for your invitees. Invitees will then have the option to select one of the already booked flights during registration.

Group Item - A type of optional item that allows invitees to sign up for group activities without affecting your event's capacity. A golf foursome is the most common example. Unlike other optional items, group items are an additional feature.

Group Registration - This feature lets you register more than one person at a time with a single transaction. Each person will be considered their own registrant, meaning they'll receive separate emails, confirmation numbers, and payment records. Not to be confused with guest registration, group registration is also known as company registration.

Guest Registration - This feature lets you record who your invitees are bringing along, usually a spouse or child. Guests can be free or paid for by the individual registering them. They also rely on the registrant to modify their registration and pay any fees. If plans change, they can modify or cancel their guest's registrations themselves. Guest registration should not be confused with group registration.


H

Hotel Request - An enterprise feature that adds a form to registration intended to collect your invitee's hotel preferences. Once collected, you are responsible for ensuring the hotel rooms are booked.

I

Included Session - A presentation, discussion, or activity that is automatically included with every registration. When creating sessions you have the choice of making your session either included or optional.

Invitation Forwarding - When enabled, this feature lets invitees enter the names and email addresses of people they think would be interested in the event. Whoever they add will immediately receive the invitation, growing your contact list and increasing registrations without any effort on your part. You can add the invitation forwarding option to registration, emails, or the regret survey. You can also limit the number of invitations one invitee can send.    

Invitation List - A set of contacts and the emails that will be sent to them before, during, and after an event. Multiple invitation lists let you personalize communication with every segment of your audience, customizing emails relevant to each and scheduling their delivery at the time that makes the most sense. This used to be called a targeted list.

Invitee - Someone who has been added to your event, but hasn't yet registered or declined. There are multiple statuses that help you track where they are in the registration process.


M

Membership Item - Used with the Membership Management feature, membership items determine the renewal length and price of a membership type. For example, people could purchase a lifetime membership item for $500, a 5-year one for $250, or a 1-year for $100.

Membership Type - This is the category of membership you're offering, such as Silver, Gold, or Platinum. When setting up your membership types, you'll also determine whether they'll need to renew after a specified period of time, or on a particular date.

Merchant Account - The account that funnels money from your registrant's bank into yours. If you're collecting online payments, you must have a merchant account connected to the event.  


 

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  • 1
  • 2
  • 3
  • 4
  • 5
A | C | D | E | F | G | H | I | M | N-Z

A

Account Email Address - Once added in Admin, these are the only email addresses you can select for the Planner's Email or as the From Email Address in your event emails.

Admission Item - The ticket to your event. In order to register, every invitee must select one and only one. Depending on the ticket they choose, you can limit which sessions and optional items people can select. For example, you could create an admission item called "Friday Pass" that only lets people register for the Friday sessions.

Advanced Filters - Used to refine reports, narrow recipients, or limit what someone can do depending on whether specific criterion are met. Only want members receiving a discount? You could add an advanced filter to your discount code that only lets people with the "Member" registration type apply it. Or, if you want to find out how many transactions exceeded $1,000 in October, add an advanced filter to a report

Advanced Rules - Rules you create to limit how many quantity items someone can purchase, specify the minimum or maximum number of sessions they must register for, or require a particular arrival, departure, check-in, or check-out date for their travel arrangements. There is an additional fee for this feature if you don't have an Enterprise license. Also known as registration rules.

Air Actuals
An enterprise feature that adds a form to registration intended to collect information on the flight arrangements your invitees have already made. It can also be used to store confirmed flight details after processing an air request.

Air Request - An enterprise feature that adds a form to registration intended to collect your invitee's flight preferences. Once collected, you are responsible for ensuring the flights are booked for your registrants.

C

Car Requests - An enterprise feature that adds a form to registration intended to collect your invitee's ground transportation preferences, such as buses, cars, or trains. Once collected, you are responsible for ensuring the transportation is booked.

Contact - A record in your Address Book that represents an individual. The data stored within these records includes personal information, group memberships, and various reports to track activity. You can import contacts in bulk, edit, merge, or delete their records, or categorize them in contact groups.

Contact Group - These are categories you create to manage multiple people in your Address Book at the same time.

Contact Snapshot - A feature designed for people planning a wide variety of events where the same contacts might have different contact info depending on which event they attend. Rather than store your contacts in the account-wide Address Book, Contact Snapshot creates a separate list of contacts for each event.    

Contact Types - These categories
allow you to pre-assign registration types from your Address Book. They can apply to multiple events, but a person can only have one contact type. For example, you can create a contact type for VIPs and assign it to the executives in your Address Book, so when you invite them to a gala, they will have special options and prices during registration that others don't.

Credits - Points that people can earn by attending events or sessions as part of a continuing education program. There is an additional fee for this feature if you don't have an enterprise license. Also known as event and session credits. Not to be confused with payment credits.

Custom Fields - Cvent gives you the ability to collect and store a lot of data with hundreds of standard fields, but eventually you may need to collect information that is unique to your organization. Using custom fields, you can add your own text entry boxes, dropdown menus, or radio buttons to contacts, events, and sessions.

Custom URL - Your event's web address might look something like this: www.cvent.com/mcqsf. But you can upgrade to a custom URL and pick any name you want before the ".cvent" so it looks like this: YourWebsite.cvent.com. If you want to remove the ".cvent" entirely, purchase a private domain.


D

Data Tag - Like the mail merge of old, data tags allow you to quickly personalize mass communication. When added in the HTML Editor, they’ll look like letters and symbols in brackets, but, when a contact opens an email or page, the relevant info will pull in from Cvent and the content will dynamically change. For example, “{[C-FIRST NAME]} would become James, Rachel, or Carlos. There are over 400 data tags available in Event Management, and, if none of those apply, you can also create your own.

Discount Code - A combination of letters or numbers that invitees enter for a bargain. You can create these codes individually or import up to 250 at once, and they can be applied after invitees register as well.

Donation Item -
A type of optional item that gives invitees the option to contribute to an association, charity, or cause during registration.

E

Event Calendar - An online calendar used to display upcoming events anywhere you can add HTML. To display the calendar on a website outside of Cvent, use an event calendar widget.

Event Creation Wizard - The one- to three-step process you'll walk through whenever you create an event. Once you complete the wizard, you'll rely on the menu bar to edit the details and flesh out your website and registration.  

Event Status - The stage your event is in that will dictate what actions you can take. For example, when you create your event, it starts in Pending status. No one can register, your website is closed, but you can add, edit, or remove any registration items. When you're ready to test it, you'll change the status to Test Mode to run testing scenarios, then Active status to launch registration.

Express Registration Event - An option in the Event Creation Wizard that lets you create a simple website and one-page registration for events that won't have any fees. If you want to offer tickets, free or paid, but still want to keep things simple, try Express Ticketing. If you want all the features Cvent has to offer, go with the Standard Registration option.

Express Ticketing Event - An option in the Event Creation Wizard that lets you create a simple website and two-page registration with tickets, free or paid. If you don't plan to offer tickets or charge registrants, try Express Registration, and if you want all the features Cvent has to offer, go with the Standard Registration option.


F

From Address - When your email arrives in a recipient's inbox, it will appear to be coming from the email address selected from the From Name dropdown. Don't see the From Email Address you need? Add it in Admin.

From Name - When your email arrives in a recipient's inbox, it will appear to be coming from whoever you added in the From Name field. By default, this field has the {[P-FIRST NAME]} {[P-LAST NAME]} data tags, which pull in the event planner's name from Event Details > General > Event Information.

G

Group Flights - An enterprise feature that allows an airline to hold seats for your invitees. Invitees will then have the option to select one of the already booked flights during registration.

Group Item - A type of optional item that allows invitees to sign up for group activities without affecting your event's capacity. A golf foursome is the most common example. Unlike other optional items, group items are an additional feature.

Group Registration - This feature lets you register more than one person at a time with a single transaction. Each person will be considered their own registrant, meaning they'll receive separate emails, confirmation numbers, and payment records. Not to be confused with guest registration, group registration is also known as company registration.

Guest Registration - This feature lets you record who your invitees are bringing along, usually a spouse or child. Guests can be free or paid for by the individual registering them. They also rely on the registrant to modify their registration and pay any fees. If plans change, they can modify or cancel their guest's registrations themselves. Guest registration should not be confused with group registration.


H

Hotel Request - An enterprise feature that adds a form to registration intended to collect your invitee's hotel preferences. Once collected, you are responsible for ensuring the hotel rooms are booked.

I

Included Session - A presentation, discussion, or activity that is automatically included with every registration. When creating sessions you have the choice of making your session either included or optional.

Invitation Forwarding - When enabled, this feature lets invitees enter the names and email addresses of people they think would be interested in the event. Whoever they add will immediately receive the invitation, growing your contact list and increasing registrations without any effort on your part. You can add the invitation forwarding option to registration, emails, or the regret survey. You can also limit the number of invitations one invitee can send.    

Invitation List - A set of contacts and the emails that will be sent to them before, during, and after an event. Multiple invitation lists let you personalize communication with every segment of your audience, customizing emails relevant to each and scheduling their delivery at the time that makes the most sense. This used to be called a targeted list.

Invitee - Someone who has been added to your event, but hasn't yet registered or declined. There are multiple statuses that help you track where they are in the registration process.


M

Membership Item - Used with the Membership Management feature, membership items determine the renewal length and price of a membership type. For example, people could purchase a lifetime membership item for $500, a 5-year one for $250, or a 1-year for $100.

Membership Type - This is the category of membership you're offering, such as Silver, Gold, or Platinum. When setting up your membership types, you'll also determine whether they'll need to renew after a specified period of time, or on a particular date.

Merchant Account - The account that funnels money from your registrant's bank into yours. If you're collecting online payments, you must have a merchant account connected to the event.  


 

Did this article resolve your issue?

Yes
No

Did this article resolve your issue?

What can we do to make this article better?

Did this article resolve your issue?

What can we do to make this article better?

Did this article resolve your issue?


Excellent! Thank you for your feedback

Did this article resolve your issue?


We are sorry to hear that!  For more assistance, open a case and a Product Consultant will contact you directly.

  • 1
  • 2
  • 3
  • 4
  • 5
A | C | D | E | F | G | H | I | M | N-Z

A

Account Email Address - Once added in Admin, these are the only email addresses you can select for the Planner's Email or as the From Email Address in your event emails.

Admission Item - The ticket to your event. In order to register, every invitee must select one and only one. Depending on the ticket they choose, you can limit which sessions and optional items people can select. For example, you could create an admission item called "Friday Pass" that only lets people register for the Friday sessions.

Advanced Filters - Used to refine reports, narrow recipients, or limit what someone can do depending on whether specific criterion are met. Only want members receiving a discount? You could add an advanced filter to your discount code that only lets people with the "Member" registration type apply it. Or, if you want to find out how many transactions exceeded $1,000 in October, add an advanced filter to a report

Advanced Rules - Rules you create to limit how many quantity items someone can purchase, specify the minimum or maximum number of sessions they must register for, or require a particular arrival, departure, check-in, or check-out date for their travel arrangements. There is an additional fee for this feature if you don't have an Enterprise license. Also known as registration rules.

Air Actuals
An enterprise feature that adds a form to registration intended to collect information on the flight arrangements your invitees have already made. It can also be used to store confirmed flight details after processing an air request.

Air Request - An enterprise feature that adds a form to registration intended to collect your invitee's flight preferences. Once collected, you are responsible for ensuring the flights are booked for your registrants.

C

Car Requests - An enterprise feature that adds a form to registration intended to collect your invitee's ground transportation preferences, such as buses, cars, or trains. Once collected, you are responsible for ensuring the transportation is booked.

Contact - A record in your Address Book that represents an individual. The data stored within these records includes personal information, group memberships, and various reports to track activity. You can import contacts in bulk, edit, merge, or delete their records, or categorize them in contact groups.

Contact Group - These are categories you create to manage multiple people in your Address Book at the same time.

Contact Snapshot - A feature designed for people planning a wide variety of events where the same contacts might have different contact info depending on which event they attend. Rather than store your contacts in the account-wide Address Book, Contact Snapshot creates a separate list of contacts for each event.    

Contact Types - These categories
allow you to pre-assign registration types from your Address Book. They can apply to multiple events, but a person can only have one contact type. For example, you can create a contact type for VIPs and assign it to the executives in your Address Book, so when you invite them to a gala, they will have special options and prices during registration that others don't.

Credits - Points that people can earn by attending events or sessions as part of a continuing education program. There is an additional fee for this feature if you don't have an enterprise license. Also known as event and session credits. Not to be confused with payment credits.

Custom Fields - Cvent gives you the ability to collect and store a lot of data with hundreds of standard fields, but eventually you may need to collect information that is unique to your organization. Using custom fields, you can add your own text entry boxes, dropdown menus, or radio buttons to contacts, events, and sessions.

Custom URL - Your event's web address might look something like this: www.cvent.com/mcqsf. But you can upgrade to a custom URL and pick any name you want before the ".cvent" so it looks like this: YourWebsite.cvent.com. If you want to remove the ".cvent" entirely, purchase a private domain.


D

Data Tag - Like the mail merge of old, data tags allow you to quickly personalize mass communication. When added in the HTML Editor, they’ll look like letters and symbols in brackets, but, when a contact opens an email or page, the relevant info will pull in from Cvent and the content will dynamically change. For example, “{[C-FIRST NAME]} would become James, Rachel, or Carlos. There are over 400 data tags available in Event Management, and, if none of those apply, you can also create your own.

Discount Code - A combination of letters or numbers that invitees enter for a bargain. You can create these codes individually or import up to 250 at once, and they can be applied after invitees register as well.

Donation Item -
A type of optional item that gives invitees the option to contribute to an association, charity, or cause during registration.

E

Event Calendar - An online calendar used to display upcoming events anywhere you can add HTML. To display the calendar on a website outside of Cvent, use an event calendar widget.

Event Creation Wizard - The one- to three-step process you'll walk through whenever you create an event. Once you complete the wizard, you'll rely on the menu bar to edit the details and flesh out your website and registration.  

Event Status - The stage your event is in that will dictate what actions you can take. For example, when you create your event, it starts in Pending status. No one can register, your website is closed, but you can add, edit, or remove any registration items. When you're ready to test it, you'll change the status to Test Mode to run testing scenarios, then Active status to launch registration.

Express Registration Event - An option in the Event Creation Wizard that lets you create a simple website and one-page registration for events that won't have any fees. If you want to offer tickets, free or paid, but still want to keep things simple, try Express Ticketing. If you want all the features Cvent has to offer, go with the Standard Registration option.

Express Ticketing Event - An option in the Event Creation Wizard that lets you create a simple website and two-page registration with tickets, free or paid. If you don't plan to offer tickets or charge registrants, try Express Registration, and if you want all the features Cvent has to offer, go with the Standard Registration option.


F

From Address - When your email arrives in a recipient's inbox, it will appear to be coming from the email address selected from the From Name dropdown. Don't see the From Email Address you need? Add it in Admin.

From Name - When your email arrives in a recipient's inbox, it will appear to be coming from whoever you added in the From Name field. By default, this field has the {[P-FIRST NAME]} {[P-LAST NAME]} data tags, which pull in the event planner's name from Event Details > General > Event Information.

G

Group Flights - An enterprise feature that allows an airline to hold seats for your invitees. Invitees will then have the option to select one of the already booked flights during registration.

Group Item - A type of optional item that allows invitees to sign up for group activities without affecting your event's capacity. A golf foursome is the most common example. Unlike other optional items, group items are an additional feature.

Group Registration - This feature lets you register more than one person at a time with a single transaction. Each person will be considered their own registrant, meaning they'll receive separate emails, confirmation numbers, and payment records. Not to be confused with guest registration, group registration is also known as company registration.

Guest Registration - This feature lets you record who your invitees are bringing along, usually a spouse or child. Guests can be free or paid for by the individual registering them. They also rely on the registrant to modify their registration and pay any fees. If plans change, they can modify or cancel their guest's registrations themselves. Guest registration should not be confused with group registration.


H

Hotel Request - An enterprise feature that adds a form to registration intended to collect your invitee's hotel preferences. Once collected, you are responsible for ensuring the hotel rooms are booked.

I

Included Session - A presentation, discussion, or activity that is automatically included with every registration. When creating sessions you have the choice of making your session either included or optional.

Invitation Forwarding - When enabled, this feature lets invitees enter the names and email addresses of people they think would be interested in the event. Whoever they add will immediately receive the invitation, growing your contact list and increasing registrations without any effort on your part. You can add the invitation forwarding option to registration, emails, or the regret survey. You can also limit the number of invitations one invitee can send.    

Invitation List - A set of contacts and the emails that will be sent to them before, during, and after an event. Multiple invitation lists let you personalize communication with every segment of your audience, customizing emails relevant to each and scheduling their delivery at the time that makes the most sense. This used to be called a targeted list.

Invitee - Someone who has been added to your event, but hasn't yet registered or declined. There are multiple statuses that help you track where they are in the registration process.


M

Membership Item - Used with the Membership Management feature, membership items determine the renewal length and price of a membership type. For example, people could purchase a lifetime membership item for $500, a 5-year one for $250, or a 1-year for $100.

Membership Type - This is the category of membership you're offering, such as Silver, Gold, or Platinum. When setting up your membership types, you'll also determine whether they'll need to renew after a specified period of time, or on a particular date.

Merchant Account - The account that funnels money from your registrant's bank into yours. If you're collecting online payments, you must have a merchant account connected to the event.  


 

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A | C | D | E | F | G | H | I | M | N-Z

A

Account Email Address - Once added in Admin, these are the only email addresses you can select for the Planner's Email or as the From Email Address in your event emails.

Admission Item - The ticket to your event. In order to register, every invitee must select one and only one. Depending on the ticket they choose, you can limit which sessions and optional items people can select. For example, you could create an admission item called "Friday Pass" that only lets people register for the Friday sessions.

Advanced Filters - Used to refine reports, narrow recipients, or limit what someone can do depending on whether specific criterion are met. Only want members receiving a discount? You could add an advanced filter to your discount code that only lets people with the "Member" registration type apply it. Or, if you want to find out how many transactions exceeded $1,000 in October, add an advanced filter to a report

Advanced Rules - Rules you create to limit how many quantity items someone can purchase, specify the minimum or maximum number of sessions they must register for, or require a particular arrival, departure, check-in, or check-out date for their travel arrangements. There is an additional fee for this feature if you don't have an Enterprise license. Also known as registration rules.

Air Actuals
An enterprise feature that adds a form to registration intended to collect information on the flight arrangements your invitees have already made. It can also be used to store confirmed flight details after processing an air request.

Air Request - An enterprise feature that adds a form to registration intended to collect your invitee's flight preferences. Once collected, you are responsible for ensuring the flights are booked for your registrants.

C

Car Requests - An enterprise feature that adds a form to registration intended to collect your invitee's ground transportation preferences, such as buses, cars, or trains. Once collected, you are responsible for ensuring the transportation is booked.

Contact - A record in your Address Book that represents an individual. The data stored within these records includes personal information, group memberships, and various reports to track activity. You can import contacts in bulk, edit, merge, or delete their records, or categorize them in contact groups.

Contact Group - These are categories you create to manage multiple people in your Address Book at the same time.

Contact Snapshot - A feature designed for people planning a wide variety of events where the same contacts might have different contact info depending on which event they attend. Rather than store your contacts in the account-wide Address Book, Contact Snapshot creates a separate list of contacts for each event.    

Contact Types - These categories
allow you to pre-assign registration types from your Address Book. They can apply to multiple events, but a person can only have one contact type. For example, you can create a contact type for VIPs and assign it to the executives in your Address Book, so when you invite them to a gala, they will have special options and prices during registration that others don't.

Credits - Points that people can earn by attending events or sessions as part of a continuing education program. There is an additional fee for this feature if you don't have an enterprise license. Also known as event and session credits. Not to be confused with payment credits.

Custom Fields - Cvent gives you the ability to collect and store a lot of data with hundreds of standard fields, but eventually you may need to collect information that is unique to your organization. Using custom fields, you can add your own text entry boxes, dropdown menus, or radio buttons to contacts, events, and sessions.

Custom URL - Your event's web address might look something like this: www.cvent.com/mcqsf. But you can upgrade to a custom URL and pick any name you want before the ".cvent" so it looks like this: YourWebsite.cvent.com. If you want to remove the ".cvent" entirely, purchase a private domain.


D

Data Tag - Like the mail merge of old, data tags allow you to quickly personalize mass communication. When added in the HTML Editor, they’ll look like letters and symbols in brackets, but, when a contact opens an email or page, the relevant info will pull in from Cvent and the content will dynamically change. For example, “{[C-FIRST NAME]} would become James, Rachel, or Carlos. There are over 400 data tags available in Event Management, and, if none of those apply, you can also create your own.

Discount Code - A combination of letters or numbers that invitees enter for a bargain. You can create these codes individually or import up to 250 at once, and they can be applied after invitees register as well.

Donation Item -
A type of optional item that gives invitees the option to contribute to an association, charity, or cause during registration.

E

Event Calendar - An online calendar used to display upcoming events anywhere you can add HTML. To display the calendar on a website outside of Cvent, use an event calendar widget.

Event Creation Wizard - The one- to three-step process you'll walk through whenever you create an event. Once you complete the wizard, you'll rely on the menu bar to edit the details and flesh out your website and registration.  

Event Status - The stage your event is in that will dictate what actions you can take. For example, when you create your event, it starts in Pending status. No one can register, your website is closed, but you can add, edit, or remove any registration items. When you're ready to test it, you'll change the status to Test Mode to run testing scenarios, then Active status to launch registration.

Express Registration Event - An option in the Event Creation Wizard that lets you create a simple website and one-page registration for events that won't have any fees. If you want to offer tickets, free or paid, but still want to keep things simple, try Express Ticketing. If you want all the features Cvent has to offer, go with the Standard Registration option.

Express Ticketing Event - An option in the Event Creation Wizard that lets you create a simple website and two-page registration with tickets, free or paid. If you don't plan to offer tickets or charge registrants, try Express Registration, and if you want all the features Cvent has to offer, go with the Standard Registration option.


F

From Address - When your email arrives in a recipient's inbox, it will appear to be coming from the email address selected from the From Name dropdown. Don't see the From Email Address you need? Add it in Admin.

From Name - When your email arrives in a recipient's inbox, it will appear to be coming from whoever you added in the From Name field. By default, this field has the {[P-FIRST NAME]} {[P-LAST NAME]} data tags, which pull in the event planner's name from Event Details > General > Event Information.

G

Group Flights - An enterprise feature that allows an airline to hold seats for your invitees. Invitees will then have the option to select one of the already booked flights during registration.

Group Item - A type of optional item that allows invitees to sign up for group activities without affecting your event's capacity. A golf foursome is the most common example. Unlike other optional items, group items are an additional feature.

Group Registration - This feature lets you register more than one person at a time with a single transaction. Each person will be considered their own registrant, meaning they'll receive separate emails, confirmation numbers, and payment records. Not to be confused with guest registration, group registration is also known as company registration.

Guest Registration - This feature lets you record who your invitees are bringing along, usually a spouse or child. Guests can be free or paid for by the individual registering them. They also rely on the registrant to modify their registration and pay any fees. If plans change, they can modify or cancel their guest's registrations themselves. Guest registration should not be confused with group registration.


H

Hotel Request - An enterprise feature that adds a form to registration intended to collect your invitee's hotel preferences. Once collected, you are responsible for ensuring the hotel rooms are booked.

I

Included Session - A presentation, discussion, or activity that is automatically included with every registration. When creating sessions you have the choice of making your session either included or optional.

Invitation Forwarding - When enabled, this feature lets invitees enter the names and email addresses of people they think would be interested in the event. Whoever they add will immediately receive the invitation, growing your contact list and increasing registrations without any effort on your part. You can add the invitation forwarding option to registration, emails, or the regret survey. You can also limit the number of invitations one invitee can send.    

Invitation List - A set of contacts and the emails that will be sent to them before, during, and after an event. Multiple invitation lists let you personalize communication with every segment of your audience, customizing emails relevant to each and scheduling their delivery at the time that makes the most sense. This used to be called a targeted list.

Invitee - Someone who has been added to your event, but hasn't yet registered or declined. There are multiple statuses that help you track where they are in the registration process.


M

Membership Item - Used with the Membership Management feature, membership items determine the renewal length and price of a membership type. For example, people could purchase a lifetime membership item for $500, a 5-year one for $250, or a 1-year for $100.

Membership Type - This is the category of membership you're offering, such as Silver, Gold, or Platinum. When setting up your membership types, you'll also determine whether they'll need to renew after a specified period of time, or on a particular date.

Merchant Account - The account that funnels money from your registrant's bank into yours. If you're collecting online payments, you must have a merchant account connected to the event.  


 

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  • 1
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A | C | D | E | F | G | H | I | M | N-Z

A

Account Email Address - Once added in Admin, these are the only email addresses you can select for the Planner's Email or as the From Email Address in your event emails.

Admission Item - The ticket to your event. In order to register, every invitee must select one and only one. Depending on the ticket they choose, you can limit which sessions and optional items people can select. For example, you could create an admission item called "Friday Pass" that only lets people register for the Friday sessions.

Advanced Filters - Used to refine reports, narrow recipients, or limit what someone can do depending on whether specific criterion are met. Only want members receiving a discount? You could add an advanced filter to your discount code that only lets people with the "Member" registration type apply it. Or, if you want to find out how many transactions exceeded $1,000 in October, add an advanced filter to a report

Advanced Rules - Rules you create to limit how many quantity items someone can purchase, specify the minimum or maximum number of sessions they must register for, or require a particular arrival, departure, check-in, or check-out date for their travel arrangements. There is an additional fee for this feature if you don't have an Enterprise license. Also known as registration rules.

Air Actuals
An enterprise feature that adds a form to registration intended to collect information on the flight arrangements your invitees have already made. It can also be used to store confirmed flight details after processing an air request.

Air Request - An enterprise feature that adds a form to registration intended to collect your invitee's flight preferences. Once collected, you are responsible for ensuring the flights are booked for your registrants.

C

Car Requests - An enterprise feature that adds a form to registration intended to collect your invitee's ground transportation preferences, such as buses, cars, or trains. Once collected, you are responsible for ensuring the transportation is booked.

Contact - A record in your Address Book that represents an individual. The data stored within these records includes personal information, group memberships, and various reports to track activity. You can import contacts in bulk, edit, merge, or delete their records, or categorize them in contact groups.

Contact Group - These are categories you create to manage multiple people in your Address Book at the same time.

Contact Snapshot - A feature designed for people planning a wide variety of events where the same contacts might have different contact info depending on which event they attend. Rather than store your contacts in the account-wide Address Book, Contact Snapshot creates a separate list of contacts for each event.    

Contact Types - These categories
allow you to pre-assign registration types from your Address Book. They can apply to multiple events, but a person can only have one contact type. For example, you can create a contact type for VIPs and assign it to the executives in your Address Book, so when you invite them to a gala, they will have special options and prices during registration that others don't.

Credits - Points that people can earn by attending events or sessions as part of a continuing education program. There is an additional fee for this feature if you don't have an enterprise license. Also known as event and session credits. Not to be confused with payment credits.

Custom Fields - Cvent gives you the ability to collect and store a lot of data with hundreds of standard fields, but eventually you may need to collect information that is unique to your organization. Using custom fields, you can add your own text entry boxes, dropdown menus, or radio buttons to contacts, events, and sessions.

Custom URL - Your event's web address might look something like this: www.cvent.com/mcqsf. But you can upgrade to a custom URL and pick any name you want before the ".cvent" so it looks like this: YourWebsite.cvent.com. If you want to remove the ".cvent" entirely, purchase a private domain.


D

Data Tag - Like the mail merge of old, data tags allow you to quickly personalize mass communication. When added in the HTML Editor, they’ll look like letters and symbols in brackets, but, when a contact opens an email or page, the relevant info will pull in from Cvent and the content will dynamically change. For example, “{[C-FIRST NAME]} would become James, Rachel, or Carlos. There are over 400 data tags available in Event Management, and, if none of those apply, you can also create your own.

Discount Code - A combination of letters or numbers that invitees enter for a bargain. You can create these codes individually or import up to 250 at once, and they can be applied after invitees register as well.

Donation Item -
A type of optional item that gives invitees the option to contribute to an association, charity, or cause during registration.

E

Event Calendar - An online calendar used to display upcoming events anywhere you can add HTML. To display the calendar on a website outside of Cvent, use an event calendar widget.

Event Creation Wizard - The one- to three-step process you'll walk through whenever you create an event. Once you complete the wizard, you'll rely on the menu bar to edit the details and flesh out your website and registration.  

Event Status - The stage your event is in that will dictate what actions you can take. For example, when you create your event, it starts in Pending status. No one can register, your website is closed, but you can add, edit, or remove any registration items. When you're ready to test it, you'll change the status to Test Mode to run testing scenarios, then Active status to launch registration.

Express Registration Event - An option in the Event Creation Wizard that lets you create a simple website and one-page registration for events that won't have any fees. If you want to offer tickets, free or paid, but still want to keep things simple, try Express Ticketing. If you want all the features Cvent has to offer, go with the Standard Registration option.

Express Ticketing Event - An option in the Event Creation Wizard that lets you create a simple website and two-page registration with tickets, free or paid. If you don't plan to offer tickets or charge registrants, try Express Registration, and if you want all the features Cvent has to offer, go with the Standard Registration option.


F

From Address - When your email arrives in a recipient's inbox, it will appear to be coming from the email address selected from the From Name dropdown. Don't see the From Email Address you need? Add it in Admin.

From Name - When your email arrives in a recipient's inbox, it will appear to be coming from whoever you added in the From Name field. By default, this field has the {[P-FIRST NAME]} {[P-LAST NAME]} data tags, which pull in the event planner's name from Event Details > General > Event Information.

G

Group Flights - An enterprise feature that allows an airline to hold seats for your invitees. Invitees will then have the option to select one of the already booked flights during registration.

Group Item - A type of optional item that allows invitees to sign up for group activities without affecting your event's capacity. A golf foursome is the most common example. Unlike other optional items, group items are an additional feature.

Group Registration - This feature lets you register more than one person at a time with a single transaction. Each person will be considered their own registrant, meaning they'll receive separate emails, confirmation numbers, and payment records. Not to be confused with guest registration, group registration is also known as company registration.

Guest Registration - This feature lets you record who your invitees are bringing along, usually a spouse or child. Guests can be free or paid for by the individual registering them. They also rely on the registrant to modify their registration and pay any fees. If plans change, they can modify or cancel their guest's registrations themselves. Guest registration should not be confused with group registration.


H

Hotel Request - An enterprise feature that adds a form to registration intended to collect your invitee's hotel preferences. Once collected, you are responsible for ensuring the hotel rooms are booked.

I

Included Session - A presentation, discussion, or activity that is automatically included with every registration. When creating sessions you have the choice of making your session either included or optional.

Invitation Forwarding - When enabled, this feature lets invitees enter the names and email addresses of people they think would be interested in the event. Whoever they add will immediately receive the invitation, growing your contact list and increasing registrations without any effort on your part. You can add the invitation forwarding option to registration, emails, or the regret survey. You can also limit the number of invitations one invitee can send.    

Invitation List - A set of contacts and the emails that will be sent to them before, during, and after an event. Multiple invitation lists let you personalize communication with every segment of your audience, customizing emails relevant to each and scheduling their delivery at the time that makes the most sense. This used to be called a targeted list.

Invitee - Someone who has been added to your event, but hasn't yet registered or declined. There are multiple statuses that help you track where they are in the registration process.


M

Membership Item - Used with the Membership Management feature, membership items determine the renewal length and price of a membership type. For example, people could purchase a lifetime membership item for $500, a 5-year one for $250, or a 1-year for $100.

Membership Type - This is the category of membership you're offering, such as Silver, Gold, or Platinum. When setting up your membership types, you'll also determine whether they'll need to renew after a specified period of time, or on a particular date.

Merchant Account - The account that funnels money from your registrant's bank into yours. If you're collecting online payments, you must have a merchant account connected to the event.  


 

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