Creating Sessions and Speakers from Your Submissions

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Now that your submissions have been reviewed, create their sessions with the speaker and location, and automatically add them to your event.
NOTE: Haven't approved your submission yet? You'll need to do that first.
 
1 Access the Session Scheduler. Begin by selecting your abstract project. Click Session Scheduler.
 

2 Add locations, if necessary. If your venue will have multiple locations, adding locations will help keep track of your sessions. The Sessions tab opens by default. Click the tab to the right, Locations, then Create Location.
 
Provide the location for your sessions, then click Create. Repeat this for all of your session locations.
 
NOTE: Accidentally add a location you don't need? Hover over the User-added image to the right of the location, and click Delete. Click Confirm.
 
3 Create your sessions with speakers.
Click the left-most tab, Sessions, then Create Session.


Check which submissions will be associated to the session, then click Next.
 
Give the session a name and determine the source of the session's description. The content will automatically populate in the Description field and carry over to the session's description.
Then select the location from the dropdown.
 
In the Speakers section, the authors who created the submissions you selected previously will automatically appear. To add additional speakers, click Assign Speakers. Select another speaker or create a new one by clicking Create Speaker. Add their first and last name, and their email address. Click Create & Select. In the Category column, use the dropdown to choose the speaker's category.
 
User-added image
 
Click Finish. Repeat this for each session.
NOTE: All author fields, including the profile image, will automatically sync to the speaker's record within the linked event when their associated session is published.

Or assign the speakers to a session that's already created. Click the tab, Speakers. If you need to add additional speakers, click Create Speaker. Add their first and last name, and their email address. Click Save.
 
To assign the speakers, check which speakers you want to assign, then click Assign Sessions.... Check the sessions, then click Assign.


4 Schedule your sessions. Click the right-most tab, Calendar. All of your locations will be listed at the top of the chart. Your sessions that have not been assigned to the calendar will appear on the left. Search for the session or use the Submission Topics dropdown. Click the name of the session, then select the Date, Start and End Time, and Location. Click Save to add the session to the calendar. To make any changes, click the session name again, make your changes, then click Save once more.
NOTE: A speaker cannot be double-booked. If a speaker is already assigned to a session and you schedule them for another session that occurs at the same time, you will receive an error.

To publish the session to your event, click Publish in the top right of the calendar, then check which sessions should be added. Click Publish again. Only the sessions on the calendar will be added to your event, and any updates made to the session within the event prior to you publishing, will be updated.
NOTE: To view the associated session in your Abstract project, click Submissions in the blue navigation bar, then hover over the User-added image next to the submission title. A table of associated session details will display. To see your sessions within the event, switch Solutions to Events, then go to Event Details > Agenda Items > Sessions.

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