Setting Up Your Speaker Resource Center Site

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The Speaker Resource Center will allow your speakers to see their Tasks, Sessions, profile, and more. Give them the option to edit their information and set up how the site displays by following the steps below.
 

Managing Your Site's Settings
 
1 Access the Speaker Resource Center's Site Settings. Begin by selecting your Flex event. Hover over Website & Registration and, under Speaker Resources, click Site Settings. Click Edit.

2 Establish a close date, if necessary. The close date is the last day speakers will be able to register. In the Basic Information section, select the date and time that the resource center will close.
 

3 Manage editing options. If speakers can edit their sessions, establish whether there's a deadline for these modifications by entering a date in the Editing Options section. If you want to manage any changes made, ensure "Session edits require approval by planner" is switched to Yes. Do the same for their profile editing settings.
 
User-added image

Click Save.
 

Creating Your Site
 
1 Understand each page of the Speaker Resource Center. Your Speaker Resource Center is made up of multiple pages that allow your speakers to achieve different tasks. They are:
  • Home Page - The introductory page of the Speaker Resource Center displays for all of your speakers. It will appear whenever they access the website. They'll be able to register for the event, log in to their account, and view general event information, such as the dates, location, and description. This is the only page speakers will see until they register or log in.
  • My Tasks - Displays the tasks that are assigned to the speakers. They'll be able to complete tasks and upload files.
  • My Sessions - Displays all of the sessions the speaker is assigned to. If you enabled session edits, they'll be able to update the session's name and description.
  • My Profile - Displays the speaker's profile. If you've enabled profile edits, they'll be able to update their information, such as their title, company, social media links, etc.
  • Speaker Questionnaire - Displays questions to the speaker that you need to collect. This page is the only page where questions can be added. It will be hidden until you begin adding questions.
At any point, you can add additional pages to provide more information to your speakers, such as a hotel information page or a commonly asked questions page.
 

1 Access the Speaker Resource Center's Site Designer. Now that you understand each page of the Speaker Resource Center, begin by selecting your Flex event. Hover over Website & Registration and, under Speaker Resources, click Site Designer.
 
2 Select a theme. Click Theme to the right of the designer. Click View Theme Library to determine the basic design of your website. Return by clicking the X to the left of the widget name.

 
NOTE: The available themes' colors and fonts can be customized, but they currently align with WCAG for 508 compliance.

3 Customize the colors, if necessary. To customize the theme colors, click Colors to the right of the canvas. The first three make up your background colors, while the last two are your text. Notice that the first three contrast with the last two. This has to do with being 508 compliant and aligning with WCAG. If you're changing the colors to match some of your branding, it's best to pick similar colors, keeping the background light and the text dark, or vise versa.

To change the color, click the textbox and enter a HEX value, or select a color from the color picker. 
Return by clicking the X to the left of the widget name.

4 Set the dimensions. Click Dimensions.

The website layout width stretches your sections to fit the length of the screen. We recommend that you check Fit to Entire Screen. This will allow your content to stretch across he entirety of your screen.

The website content width determines the width of your widgets within the sections. It is recommended that you do not check Fit Content to Full Width, as this can stretch your widgets out. Instead, we suggest setting the "Max." to 1024 to ensure your images fill the screen without stretching it.
Return by clicking the X to the left of the widget name.

5 Customize the text styling options. Click one of the components from the Text Styling section. Here you can choose how the text, background image, background, border, and spacing display.
 
User-added image

 
6 Add a header. In the top left of the canvas, click the Website Page dropdown, and in the Header and Footer section, click the name of your header.

On the canvas, hover over the section you want to add the image to, and click the orange header bar. To the right of the canvas, hover over Background Image, and click Replace. Open a folder from the Media Library, then select an image. Ensure Scale to Fit and Horizontal Repeat are toggled to green to keep the image's proportions.
 
NOTE: Avoid using background images with static text directly on them. Instead, select a design-only image and use widgets to add your text on top.
User-added image
 

Need to space things out? Click the Website Navigation widget. Click Customize, then select the component you want to add space to. Scroll down to the Spacing section and use the sliders to increase and decrease spacing. Alternatively, if you’ve added an Image widget to the header, you can add space to that by clicking the widget. Click Customize, then Widget. Scroll down to the Spacing section and use the sliders to increase and decrease spacing.

 
7 Determine which pages the header and footer apply to. Click the Website Page dropdown in the top-left. Scroll down to Header and Footer, and click  theUser-added image icon to open the settings.

Here, you can rename the header and footer and determine if you want to apply this as the default header and footer to newly created pages.

By default, the header and footer will apply to all website pages. If you do not want the header to apply to a specific page, uncheck the box to the left of its name.

 
User-added image

Then click Apply.

8 Add content widgets. Now it's time to add content to your section. Click Build, then drag and drop a widget onto the canvas.
 

Use the section to the right of the canvas to make any updates to the widget.
 
NOTE: If adding a new line of text in a text box field, you will need to hold down the Shift and Enter buttons on your keyboard at the same time to ensure single-line spacing. Pressing Enter only will add additional spacing.
 
If necessary, add spacers to determine how much of your image displays, or increases a section size. Since spacers stay static on your webpage, it's best to use smaller spacers, even if you need to use multiple spacers, rather than large spacers.

To add one, scroll down to the Structure & Organization section to the right of the canvas, and drag and drop the spacer where you want it to appear. Click Customize under the Styling Options, and make your changes.
 
NOTE: An additional tip when building out your widgets is to reference the breadcrumbs in the very bottom-left of your canvas, which let you know where you are editing. To reset your widget, click Customize in your widget's Styling Options section, and click Reset Widget Styles.

9 Display invitee session data to the speakers, if necessary. You can allow your speakers to view their invitee session data from the Speaker Resource Center. In the top left of the canvas, click the Website Page dropdown, and in the Website Pages section, click My Sessions.

To the right of the canvas, click Build, and from the Speaker Resources section, drag and drop the Session Reports widget onto your canvas. Additional options will appear to the right of the canvas.

If necessary, give the label a new name. You'll have the option to display a link to the Session Attendance report on the Speaker Resource Center, as well as links to the Session Feedback Summary report, if you have session feedback surveys created. If you do not want to display a report, toggle the relevant setting to grey. Then establish whether or not the registrants' contact data will display.

Determine when your speakers will be able to view the reports, and enter in the message your speakers will see before the reports are available.


Once you're done, click Save to save the draft, or click Publish to make it visible to speakers.

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