Managing Showcase Leads as a CVB

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As a CVB, you can use the RFP Showcase feature to look out for more group business opportunities in your metro area and notify qualifying venues to submit bids. Find out how by following the steps below.

1 Review the leads in the RFP Showcase. Begin by clicking RFP Showcase in the top navigation bar. RFPs that are open for bids in your metro area will be available for you to browse. 

Narrow the results using the filters at the top. Click Advanced Filters to refine results further. You can also sort the leads based on budget room rate, date added, peak room nights, or total attendees.

You can also hide an RFP by hovering over it and clicking User-added image in the top right. You can't un-hide an RFP. Once it's gone, it's gone for good.

2 Add yourself to an RFP. Click View RFP Details to see high-level information about a specific lead.
 
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Once you review it, you can make the lead available in the Manage RFPs tab by clicking Add yourself to RFP.

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You can now view the full RFP details under Manage RFPs. Any lead claimed from the Showcase will display a shopping cart User-added image icon next to its name on the RFP list.
 
NOTE: Keep in mind you cannot use the forward feature for a claimed Showcase RFP.

3 Share the RFP link with qualifying venues. Once you click Add yourself to RFP, a link will be generated and displayed at the top of the lead details.
 
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Copy this link and paste it in an email addressed to qualifying venues in your metro area. To view a list of venues that meet the RFP criteria, click Back to Results, locate the RFP you added yourself to, and hover over View Qualifying Venues.
 
NOTE: You can share this link with as many venues as you like, but bear in mind that a Showcase RFP is only open to the first seven bidders.

To ensure you are not sharing the RFP link with venues that have already been added to the lead, click Manage RFPs, access the RFP you claimed from the Showcase, then click Suppliers and Responses to see the list of added venues. 

The Suppliers and Responses page can also help you monitor whether the venues you shared the RFP link with have submitted a bid.

 

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